COVID-19: Procedures, Guidelines, Documents & Resources for Clubs, Industry & Participants

Reporting Form
HRV OHS Reporting Line
03 9214 0664
HRV has established procedures and guidelines that must be adhered to by all Participants and Country Clubs in relation to COVID-19 and additional protocols which must be complied with.  

As the COVID-19 crisis continues to evolve, it is advisable that Participants and Country Club personnel continue to monitor updates to this page.

The following policy and procedure must be complied with by individuals when responding to a case of COVID-19:

Participants, Club Officials, HRV and Tabcorp Park employees, volunteers and third parties (i.e.- contractors and consultants) must immediately report to HRV any instances where you have:

  • Undertaken a COVID-19 test and are awaiting results.
  • Returned a positive COVID-19 test.
  • Been identified by DHHS as a close contact to a confirmed case of COVID-19.

You must report via online COVID-19 Reporting Form, or alternatively, by calling HRV’s OHS Reporting Line on 03 9214 0664.

If you fall under the categories above, you must not attend any race meetings, trial meetings or have any interactions with anyone from the industry until you have completed the form, and been medically cleared.

To assist with contact tracing, HRV recommends that you keep a contact tracing diary to record your interactions with others, including the date, time, location, names and contact details (where known).

Covid-19 Vaccination FAQ's
For Participants





Federal and Victoria Government Assistance

In addition to Federal and State Government services, the banks are an important point of contact for businesses and individuals. Provided below are weblinks to COVID-19 information pages developed by the banks to provide support during COVID-19.


Bendigo Bank:




Financial Counselling

Financial counselling is a free and confidential service offered by community organisations, community legal centres and some government agencies. Money Smart can be accessed:

Business Action Plan Checklist

Paul Dobson from Kelly Partners Chartered Accountants which has a niche harness racing advisory business, has developed a COVID 19 Business Action Plan Checklist for to help participants develop a plan to survive and hopefully rebound from this dramatic downturn.

Click here for the COVID 19 Business Action Plan Checklist

For more information on Kelly Partners Chartered Accountants harness racing advisory business including the contact information for Paul Dobson can be accessed through the following link:

Race Track Access and Operational Procedures


COVID-19 guidelines for clubs conducting trials


HRV understands that during the current health crisis people (or participants) may have a feeling of uncertainty and it is normal to develop feelings of stress and anxiety about the future.

HRV has an Industry Assistance Program (IAP) as well as other counselling services which are accessible at no charge to HRV participants. HRV strongly encourages utilising these services if you are feeling stressed, anxious or just want to talk to someone regarding your concerns. This service is completely free and confidential and is available to your immediate family members as well.


Benestar 1300 360 364


General Information

Beyond Blue 1300 224 636
Heads Ups
DHHS Family Violence Crisis Response and Support website
White Ribbon website


Counselling Services

Lifeline 13 11 14
Griefline 1300 845 745
Suicide Call back service 1300 659 467
Men’s helpline 1300 789 978


Welfare benefits


Participants Guidelines


Coronavirus Safety Message - Industry Assistance Program (IAP)


Victorian Government Coronavirus signs and posters

Record Sheet Check-in Log

Masks must be worn indoors (color)

Masks must be worn indoors (b&w)

Vaccination QR Code Poster

QR Code – Infectious Disease Declaration

Face masks: What you can and cannot wear

Masks and Social Distancing

Test Reporting Poster - Color

Test Reporting Poster - Black and White

Reduce your risk of COVID-19

How to wear a face mask

Entry Poster - Check In First Thing

Coronavirus Official App

Keeping Your distance

Coronavirus (COVID-19) – Print ads – Good hygiene is in your hands

This print ad promotes good hand washing practices to help stop the spread of COVID-19

Coronavirus (COVID-19) – Keep that cough under cover

This poster promotes good hygiene practices when coughing and sneezing to prevent the spread of COVID-19

Coronavirus (COVID-19) – Print ads – Simple steps to stop the spread

This print ad promotes the simple steps you can take to help stop the spread of COVID-19

Wash your hands regularly - poster

Poster outlining why and how you should wash your hands. One of the main reasons is to prevent the spread of infectious diseases

Social Distancing for Horse Folk - Infographic

Harness Racing Victoria (HRV) has developed a specific industry participant welfare hotline.

The hotline can be accessed via (03) 9214 0663 during business hours, Monday to Friday (8.30am to 5pm).

Participants are encouraged to use the website for information relating to COVID-19 and other harness racing matters.

However, any participant who needs more information relating to business or welfare enquiries should use the hotline (03) 9214 0663. (Please leave a message with your phone number so we can return your call.)

Horsham – COVID Safe Plan


Gunbower – COVID Safe Plan


Croydon – COVID Safe Plan


Marong – COVID Safe Plan


Ouyen – COVID Safe Plan


Birchip – COVID Safe Plan


Birchip – COVID Safe Registration Form


Boort – COVID Safe Registration Form


Ararat – COVID Safe Plan


Echuca – COVID Safe Plan


Cobram – COVID Safe Plan